Reports

Reports

Reports summarize and aggregate response data for surveys. Individual responses can also be shown in reports. Reports differ from exports in their ability to format response and scoring data into a document like presentation while exports provide data in a tabular presentation.

Reports comprise a title page and one or more sections. If the report is not set for multiple sections, then sections cannot be edited or managed for the report. If the report allows multiple sections, then sections can be added or removed from the report design screen. Section are analogous to chapters in a book and provide a means to structure reports.

Each section contains one or more report elements which can have filters to narrow the set of responses considered in the report element. Report elements are analogous to paragraphs in a chapter (with the report section being analogous to the chapter). The types of report elements available are:

Questions: Provides summary statistics and graphs for selected or all questions. Response data for the question can also be itemized for each respondent to the survey.

Respondents: Provides the demographic information for the respondents

Contingency table (cross-tab): Provides a contingency table formed from the option in 2 questions in the survey.

Survey completion summary: Provides a summary of the answers for questions in the survey. The summary provides information as to which questions are answered, not answered, or answered as 'not applicable' (see also: Allowing to answer a question as 'Not applicable'). The information displayed will contain either counts of questions when multiple responses for a survey are included or the status for a question, when a single response for a survey is included. A survey completion summary can be used to perform a drop-off analysis.
Scores: Provides summary statistics and graphs for scores. The content shown will depend on whether the report is for a set of responses or for a single response.

Multi-survey reports that join the data across surveys based on the respondent are supported. Multi-survey reports are most meaningful when the user tracking option for the surveys in the report is identifying or semi-anonymous. When surveys are anonymous, a response from one survey cannot be correlated to a response in another survey and multi-survey report are identical to the concatenation of the reports for each of the anonymous surveys.

Each section in a report can have an introduction and a conclusion. Each report section is comprised of report elements. A report element defines filters to apply to the response data and what data to show. For example, a report element might subset the response data based on certain choices in one or more multiple choice questions and show aggregated data for downstream questions.

Reports can either aggregate multiple responses and show statistics and graphs for the aggregates or present information for a single response. Some reporting options are available for single response reports only. When a report is specified as part of the completion options for a survey, in an alert, or run from the response details screen, the report will always be run as a single response report. Single response reports are particularly useful to present the result of an assessment. When a report in run in single response mode, it is possible to include substitution pipes in text fields for the report (e.g.,a report element introduction or conclusion). The substitution pipes provide a means to include response answers to specific questions into the report.

Depending on the configuration of the system, reports may be secured or unsecured.

Unsecured reports are accessible from the URL defining the report. A login to the system is not required to access unsecured reports.

Secured reports are accessible to people with a login to the system and at least data analyst privilege to all of the surveys included in the report. Note that single response reports are exempt from this requirements and can be accessed from the URL for the report. Single response report correspond to reports defined as attachment to the completion email or to alerts